Why outsourcing office cleaning saves time and money

A lot of companies in the Barcelona area still handle office cleaning internally: they hire staff, buy products, organize shifts… but that means spending hours on tasks that don’t generate revenue. Outsourcing cleaning to a professional company lets you save time, reduce hidden costs, and keep an impeccable image for clients and your team. Here’s why.

1. Less internal admin, more focus on your business

When cleaning is done by in-house staff, someone in the office has to:

• cover sick leave or holidays

• buy supplies and consumables

• check that the job is well done

• adjust cleaning times so it doesn’t bother employeesAll of that is admin time that adds no value. With an external provider, they handle the coordination and you just check the result.

  
  

2. More predictable costs

With an outsourced cleaning service you have an agreed fee based on sqm, frequency and type of areas (offices, meeting rooms, toilets, reception…). No surprises with salaries, insurance, replacements or training. From a financial point of view it’s easier to forecast and allocate.

3. Trained professionals and the right equipment

A cleaning company already has:

• staff trained in office hygiene protocols

• machines and tools for large areas or carpets

• specific products for glass, stainless steel, technical floors…That makes cleaning faster and higher quality. And if one day you need extra services (deep clean, post-works cleaning, windows, garage), you already have the provider.

4. Better image for clients and staff

A clean office communicates order, trust and professionalism. If cleaning is irregular, it shows in the toilets, reception and meeting rooms. Outsourcing helps keep a high standard every day because there’s a cleaning plan and quality control.

5. Flexible schedules and services

Cleaning companies can work:

• before staff arrives

• after everyone leaves

• even on weekendsThat way you avoid interruptions and noise. And if your office grows or you move, it’s much easier to scale the service than to hire more in-house staff.

6. Fewer legal and health & safety risks

Having your own cleaning staff means managing contracts, safety gear, training and insurance. With an external company, all of that is included in the service. It’s one less responsibility for your business.

7. Option to add complementary services

Offices often need more than just mopping the floor:

• periodic window and glass cleaning

• cleaning of parkings or common areas in the building

• one-off cleaning after refurbishments or moves

• When it’s outsourced, you just request it and it’s added to the plan.

Frequently asked questions (FAQs)

Is outsourced cleaning more expensive than hiring someone in-house?

Not necessarily. When you add salary, social security, holidays, sick leave, products and management time, an external service is often the same price or cheaper — and with better quality.

Can I ask them to come at a very specific hour?

Yes. Office cleaning services are planned around your working hours so they don’t interrupt your activity.

What if the cleaner is absent one day?

If it’s outsourced, the cleaning company must send a replacement and guarantee the service. You don’t need to find someone last minute.

Can we schedule deeper cleaning from time to time?

Yes. You can combine daily or weekly cleaning with occasional deep cleans (high glass, technical floors, carpets, office kitchens…).

Want to know how much it would cost to keep your office clean all the time without worrying about replacements, products or schedules? Tell us about your space and we’ll prepare a tailored cleaning plan and frequency for you — no commitment.